An incident that disrupts business operations can be detrimental to both the bottom line and your organizations’ reputation. Having an effective and tested business continuity plan (BCP) ready when disaster unfolds is essential. However, creating, testing, and maintaining your BCP may require time and effort that your organization does necessarily have to spare. Time is, after all, money.
This post highlights five benefits of automating your BCP that can, in turn, assist with the efficient use of resources while fostering a strong risk-based business continuity plan:
Furthermore, Plan4Continuity now condenses this process of creating, activating, reporting, and simulating BCPs into one cloud-based application.
1. It minimizes the potential for error
When a BCP is created in house, the different parts of the plan are likely scattered throughout various departments. This means that it will take more time to coordinate and execute which, in turn, can lead to costly mistakes in the event of a disruptive event occurring. Automating your BCP centralizes all your documents allowing your organization to create an easily accessible plan and ensures that the most up-to-date version of the plan is always available.
2. It streamlines maintenance and reporting
When a BCP is updated, the balance of the document should also be checked to ensure that the necessary changes are pulled through the whole document. An automated BCP removes this effort by ensuring the updated automatically populates to every relevant area after just one input. An online software-based BCP also contains an extensive dashboard and reporting function that produce insights without having to manually collect data which allows you to analyse data faster.
An effective automated BCP will be designed to ensure that all regulatory and compliance factors are adequately addressed during creation and will offer guidance on meeting the requisite standards, such as ISO 22301, through suggested training and templates.
4. Allows ease of access and improved security
Your network will in all likelihood be down during a disruptive event which means if your BCP is stored on this compromised network, you will not be able to access it when you need it most. In the same vein, if you keep hard copies of your BCP in multiple, unsecured locations, you also expose your organization to the potential of sensitive information being exposed. Therefore, securing your BCP in the cloud allows for ease of access and protects your crucial information.
5. It can integrate with automated enterprise risk management (ERM) programs
When you automate both your BCP and ERM solution you can save even more time. If you use the same software for both solutions, your five most important elements of continuity planning namely people, assets, services, locations, and vendors/suppliers are contained in a central repository that you can utilize to create your BCP and Business Impact Analysis without the need to repeatedly enter information.
Minimizing human error, streamlining maintenance and reporting and improving security are just some of the benefits associated with business process automation. Plan4Continuity adheres to the ISO 22301 standard and condenses business continuity planning into one cloud-based application.
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