PLAN4CONTINUITY PLAN OF THE WEEK: COVID-19 Pre-Screening Tool for all Workplaces


To minimize the spread of COVID-19, employers are required by federal and state law and regulations to conduct daily fit-for-work screening before employees and essential workers are allowed to enter the work premises. To support these government-mandated requirements, Plan4Continuity’s Pre-Screening Tool for all Workplaces automates the daily screening process including recording employees’ temperatures and/or conduct other health screening procedures before they are allowed to enter the workplace. The Tool can further be used to communicate the appropriate processes to reduce common touchpoints and report on potential COVID-19 cases. These processes are summarized below:

1.   Add customers, people and services that will be affected to your daily automated workflow

2.   Automated communication to all users received via email or mobile phone

3.   Real-time broadcast and roll call management to keep the relevant parties updated 

4.   Documented compliance with government screening requirements 

5. Built-in reporting to management and key stakeholders 

There are several benefits to having a daily automated COVID-19 screening workflow that you can set up in minutes to multiple clients. These benefits include but are not limited to automated communication to all users received via email or mobile phones; real-time broadcast and roll call management to keep the relevant parties updated; documented compliance with government screening requirements; user-friendly cloud dashboard, accessible from any browser; and built-in reporting to management and key stakeholders.

1.   Add customers, people and services that will be affected to your daily automated workflow        

Add your business’ customers, essential people and services that will be affected. This will include amongst others adding a plan manager and deciding what time each day you want to broadcast the screening message to your workforce and your customers when needed. This can be set up in minutes to multiple clients.

2.   Automated communication to all users received via email or mobile phones       

The parties added to the broadcast list visualized above, will receive an email and/or a text message to which they must reply indicating their health status. This broadcast includes reporting potential symptoms and will form part of the built-in report you can generate.

3.   Real-time broadcast and roll call management to keep the relevant parties updated        

After adding the necessary customers, essential people and services, the COVID-19 pre-screening tool has broadcast, roll call and call tree options to enable instant texts to mobile devices or emails to recipients with options to indicate safety status – all tracked and visible in real-time view.

4.   Documented compliance with government screening requirements         

A combination of the report below and the recorded responses from the email and/or a text message to which employees replied to indicate their health status can serve as proof of compliance with the mandated screening requirements.

5.   Built-in reporting to management and key stakeholders          

After completion of all the necessary steps, you can generate a report of each activated from the user-friendly cloud dashboard, accessible from any browser.