Office relocations are often the result of positive change such as business growth. Although an office relocation with the accompanying IT relocation is not a disaster it can certainly still be disruptive to the day-to-day operations of any business. Furthermore, failed office relocation projects have become one of the most common causes of disaster recovery events. For this reason, a detailed business continuity plan charting out your office relocation can ensure that you avoid delays and/or unforeseen operational problems. Some points to keep in mind:
Ultimately, during an office relocation there will be three overarching stages: Before, during and after and in each stage and decision-making will involve managing staff at different levels as well as external service providers. Remember, a successful relocation is 90% planning and 10% delivery.
1. Plan in advance
Any successful office relocation requires accurate planning and precise scheduling of what happens on the moving date. An office relocation is not an easy task and requires acute attention to detail and continuous communication including notifying key stakeholders of the progress and customers of any disruption in service.
2. IT relocation checklist
In addition to scheduling progress and dealing with customers, it is also necessary to compile an IT checklist to ensure a smooth IT infrastructure relocation. This includes an equipment review, site visit checklist, phone connectivity, hardware relocation, data protection and business continuity and testing the infrastructure once the move is complete.
3. Keep information accessible and communication lines open
Communication and customer data maintenance is crucial for easy access (even remotely) during an office relocation. Keep in mind, therefore, smaller issues such as setting up remote connections and a hosted phone system to ensure the communication lines remain open during a relocation.
Plan4Continuity has taken the traditional manual business continuity ecosystem and recreated it as a live cloud-based system that contains plans, simulation schedules, and audit logs of all activations. It also acts as a full management system of all business continuity activities and communications such as the points above. As per ISO 22301 standards, Plan4Continuity enables the five most important elements of continuity planning namely, people, assets, services, locations, and vendors or suppliers.
Plan4Continuity includes templates that go beyond mere disaster recovery or responding to cybercrime, it now includes step-by-step templates for Active Shooter events, Data Breach Response, Fire Evacuation, Flood, Natural Disaster, Disaster Recovery, Cyber Security Audits, Ransomware Attack, and more.
Plan4Continuity offers an industry-first solution that includes the ability to text mobile devices instantly in case of a continuity event with options to indicate safety status or whether assistance is required. I can also send an email and text to anyone instantly inside or outside the company to coordinate, automate and orchestrate the continuity event. This is, furthermore, all tracked and visible in real-time view.
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